Document destruction for schools, kindergartens and universities
Data about pupils and parents enjoys special protection — the GDPR treats children's data as requiring particular care, and school records have strictly defined retention periods. Ekotechnika collects documents from the school office, destroys them in line with DIN 66399 and issues a destruction certificate for the governing body. More than a dozen schools and preschools from Warsaw and the Mazovia region work with us.
What makes school records different
- Grade sheets are kept for 50 years, class registers for only 5 — mistakes are easy to make, so it pays to rely on a list of retention periods before weeding.
- Written tests, quizzes and the admission files of unsuccessful candidates pile up for years even though they can be destroyed quickly — the main clutter in school archives.
- Records of psychological and pedagogical support contain health data — their destruction requires security level P-5.
- The school office has no time for a shredder — destroying a dozen or more bags of documents with an office shredder takes days of work; we take everything in one trip.
How many years a school keeps its records
Indicative periods for the most common categories of school records:
| Type of document | Retention period |
|---|---|
| Student grade sheets | 50 years |
| Class registers | 5 years |
| Admission documents of unsuccessful candidates | 1 year |
| Written tests and exams | until the end of the school year |
| Personnel files (employed from 2019) | 10 years |
The periods follow, among others, the Polish regulation on educational records and the school's filing plan.
Free document retention calendar (PDF)
A complete table of retention periods for more than twenty categories of documents — with the rules for counting the deadlines and an archive clean-up checklist.
Download the calendarWhat we provide
We invoice schools with deferred payment terms and schedule collections so that they do not disrupt the school office — including winter and summer breaks, the easiest time for an archive clean-up.
- Collection from your premises — we pick up the documents anywhere in Warsaw and the Mazovia region; you do not need to transport or pre-sort anything.
- Destruction to the DIN 66399 standard — security level P-4 as standard, and P-5 for specially protected data.
- Destruction certificate — a document stating the date, scope and method of destruction, ready to present during an inspection by UODO, the Polish data protection authority.
- Secure document containers — under ongoing cooperation we leave lockable containers on site and exchange them at an agreed rhythm.
How it works
- Contact and quote — by phone or e-mail; an approximate volume is enough (the number of binders, bags or linear metres of files).
- Collection — we arrive at the agreed time, weigh the documents and secure them for transport.
- Destruction and certificate — the documents are destroyed in line with DIN 66399 and you receive a destruction certificate for your GDPR records.
Archive clean-up before the new school year?
A short message with the number of bags or binders is enough — we will propose a collection date and prepare a destruction certificate for the governing body. You can also read more about our document destruction service.
Contact: 531 690 670 · bok@niszczeniedokumentow.com